Health and Safety

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Man and woman in suits and masks walking with suitcases.

With layers of safety measures in place, professional meetings and events of all sizes are executed with control and structure. Not only do these measures together mitigate risk of COVID-19 transmission, but the ability to host meetings in-person enables meaningful connections, education, business development and economic prosperity.

THE HEALTH AND SAFETY OF TRAVELERS IS THE NO. 1 PRIORITY OF EVERY TRAVEL BUSINESS, INCLUDING THOSE WITHIN THE MEETINGS AND EVENTS INDUSTRY. THROUGHOUT EVERY PART OF YOUR TRAVEL JOURNEY, A COMMON SET OF ENHANCED HEALTH AND CLEANLINESS MEASURES, BACKED BY ACCREDITED PUBLIC HEALTH EXPERTS, HAS BEEN IMPLEMENTED -- NOT ONLY TO PROTECT THE SAFETY OF MEETING ATTENDEES, BUT ALSO TO ENSURE THE ENTIRE TRIP IS AS ENJOYABLE AND PRODUCTIVE AS POSSIBLE.

 

Professional meetings and events (PMEs) are controlled gatherings, such as conferences, trade shows and conventions, in which access is limited to screened guests. Since PMEs are supervised, they allow for reliable applications of health and safety measures.
PMEs in which safety precautions have been observed have not been super-spreader events, which are more associated with informal mass gatherings that don’t have the ability to mitigate COVID-19 health risks. By contrast, PMEs routinely adhere to the following practices that have a proven track record of reducing COVID-19 transmission risks:
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Woman at microphone with mask at meeting.
MASK WEARING
  • Require employees, vendors and attendees to wear masks, particularly among unvaccinated attendees
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Transmission Barriers
PHYSICAL DISTANCING
  • Encourage physical distancing, particularly among unvaccinated attendees, by posting signage to ensure proper separation in lines and common areas
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Sanitation Guidance
DISINFECTING SURFACES
  • Sanitize frequently, using products and disinfectants that meet requirements for effectiveness against COVID-19, with special attention to high-touch surfaces
  • Reinforce hand hygiene which can decrease the risk of transmission of respiratory viruses by ~50%
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Ventilation & Airflow
PROPER VENTILATION AND AIRFLOW
  • Ensure ventilation systems operate properly and increase circulation of outdoor air as much as possible, for example, by opening windows and doors
  • Evaluate ventilation systems to ensure the OME occupancy does not exceed allowable standards
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Food and Beverage Guidelines
FOOD AND BEVERAGE SERVICE
  • Serve individually plated meals or pre-packaged grab-and-go options
  • Use disposable food service items including utensils and dishes or ensure that all non-disposable food service items are handled with gloves and washed with dish soap and hot water or in a dishwasher
  • Ensure there are physical barriers between food preparation and guests
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Health Screen
SCREENING OPTIONS
  • PMEs can provide a range of options to ensure attendees and participants can be screened for health risks
  • Post signage communicating COVID-19 symptoms as well as good health practices
  • Share guidance from local public health resources in case testing or treatment is needed
  • Encourage attendees to stay home if they are sick
Many venues adopt practices verified by third-party certification services such as VenueShield, GBAC, Safe Expo and more. Learn more about these programs that professional meeting and event planners follow to execute safe meetings.

A healthy travel experience is a shared responsibility.

Meeting planners, event hosts and venues encourage attendees to exhibit safe behavior when on site at these large in-person events. They routinely share guidance of the destination and venue in advance of arrival and encourage attendees to stay home if they are experiencing any symptoms.

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Wash Hands
Wash Hands Regularly
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Wear a Mask
Wear a Mask
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Social Distancing
Maintain Physical Distancing

When we all do our part, prioritizing health and safety, we will meet again.